Adding an Item Digit

1. When you first enter the Item Digit option a Select An Option window will appear listing the first digit and fourth through eighth item digits. Determine which digit of the item digits you wish to add. The first digit allows you set up broad categories of items. The second and third digits are used along with the first digit to create the item group; they are not defined in Item Digits. Together, the first three digits form the item group (you will define the second and third digits when you create the item product group). The fourth through the eighth digits (which represent unique item characteristics) can be used to design a very effective and logical product code list which is also easy to keyboard when taking orders on the phone. Scroll to the digit you would like to define and press Enter to confirm your selection.

2. A Select An Option window will appear with the following options:

• EXIT – Select EXIT to exit and return to the Select An Option window.
• ADD – Select ADD to add a digit.
• PRINT LIST – Select PRINT LIST to print a list of definitions for the item digit selected.
• A list of digits that have already been used.

Scroll to ADD and press Enter to select.

3. Fill in the fields based on the following definitions. If you are defining a first digit, all fields are displayed. If you are defining a fourth through eight digit, just the Item Digit and the Description fields will appear.

• Item [ordinal] Digit – The item digit code, which can be alphanumeric. Item digits should be 1-9 or A-Z only; symbols should not be used.
• Description – This is a free form text field used to describe this item digit. These descriptions will appear on the item selection windows as you build an order.

Hint: If you enter the digit assigned above as the first character in the description, you will find it easier to create item codes and use the item mask because the system looks for the first digit of the description to assign the code in the mask.

• Allow Free Form Entry of Item Code – (Applies to first digit only) Indicates whether item codes beginning with this digit will be entered using the item digit selection windows or typed in by the user. Y=yes, N=no.
• Item Type – (Applies to first digit only) Indicates whether the digit type is either PRODUCT, OTHER, or CARTON type. All products bought and sold (fish, meat, vegetables, cakes, etc.) should be classified as PRODUCT. Use OTHER for freight, and other non-product items. Use CARTONS to create a carton-type item code for master shipping cartons.

4. Command options will appear:

• Add – Select Add to add the item digit.
• Exit – Select Exit to exit without adding the item digit and return to the Item Digit field.

Select Add. If you are done, press the Enter key to exit the Item Digit option.

For more information on the Item Digits option see Item Digits.

Security Required : Tables - Item Tables